For constructions companies, exceeding a budget or untimely performance are unacceptable situations which unfortunately do occur and put a company at risk of loss. Therefore, the system improving project management from the tendering phase is a key tool increasing a company’s profitability. Tracking works progress, expenses and cost calculation are only a small part of features provided by this sector-specific solution for project management.

SAP Business One together with a sector-specific solution for project management can support construction companies in a number of ways.

Improving company and project management

SAP Business One system together with a sector-specific solution for managing projects from engineering and construction sectors increases efficiency of your company. Implementing SAP integrated management system ensures greater transparency of transactions and aggregation of all data at a project level. By aggregating all data regarding projects in one place it will be easier to monitor a company’s profitability.

Effective management of all phases of the tendering process

SAP Business One guides a user through the process of tendering procedures handling from registering information, to preparing and authorizing a bid, to negotiations with Customer and signing a contract. Each phase of the procedure can be described by additional information regarding the cost of project, source of information about a tender or all meetings and business memos or correspondence.

At the stage of preparing a bid the project management solution for the engineering and construction sectors allows to generate the request for tender for suppliers on the basis of which in the next stage the bid and an agreement with a subcontractor will be generated.

Efficient project management within the budget

One of the basic characteristics of Project Management solution is an intuitive way of use. After the tender procedure has finished, the system allows to transform current bid into a contract document. The employees of a performance department can make the document more detailed by adding information regarding the detailed scope of works and construction site number. Each of the contract's provisions can be divided into more detailed provisions, for which a planned value of works and planned duration of each project stage are specified.

In such a way, in one document information on the basic budget as well as information on schedule of works is gathered.

An essential element of each project is tracking work progress within a project. SAP Business One enables to register initial, partial and final protocols, which are the grounds for issuing invoices. Moreover, each project stage is described by the progress level expressed in percentage and real dates of works’ beginning and finish.

Managing a project portfolio by using Business Intelligence tool

Current monitoring of key project ratios and deviation analysis can determine a project's success. Project Management application enables to report planned and real revenue and expenses on a project. SAP Business One enables to additionally present graphically the work progress. Each report can be created both in Business Intelligence application by using „drag and drop” or in Microsoft Excel.