ProjectMangement was designed in order to facilitate all business processes present in Law Firms. Comprehensive approach implemented in this solution helps to integrate and facilitate processes of drawing up and accepting contracts or managing documentation. The ergonomic manner of entering carried out tasks using an Internet application will help to keep track of levels of work progress and achieved margin. ProjectManagement will significantly speed up settlement of business trips by enabling their registration in the Internet application. See how ProjectManagement can help you!

Human resources management

ProjectManagement enables to record all people cooperating with Law Firm regardless of the nature of this cooperation. The application facilitates entering and searching for people who are suitable for the currently handled case both in terms of competences and skills as well as in terms of a pay grade. Moreover, the system enables each person to have their own calendar, which includes planned leaves and working time. Each lawyer can be assigned to one or many teams, which will facilitate project planning and margin control.

Sales opportunities

Now, each contact with a potential Client can be recorded and made available for authorized users in SAP Business One system integrated with ProjectManagement. It greatly facilitates information flow. What is more, SAP will automatically remind the Marketing Department employee about a planned meeting or a telephone call while the possibility to register potential opportunities of selling services to new and current clients will allow to better forecast revenue in forthcoming months.

Initial contracts

By utilizing the Initial Projects feature, users have a possibility to register and manage all arrangements which precede the conclusion of the final contract. It applies to both the type and scope of offered services as well as proposed rates. On the basis of entered data, an initial cost calculation is made. After it has been accepted by an authorized user the calculation can be put forward to Client as a tender. The cost calculation can also include planned extra expenses such as: travel expenses, cost of lodging and airfare.

Transforming an initial contract into a final contract

According to the organizational structure of a given law firm, the person having appropriate authorization can accept initial project to be carried out. Thanks to this, all arrangements agreed upon at the initial stage are transferred into the contract and then supplemented with additional information. For example, the information may regard payment methods and payment due dates of rendered services. Each provision of the contract can be calculated on the basis of working time or by a lump sum. Moreover, ProjectManagement together with SAP Business One offers an intuitive way of assigning people to particular tasks and creating a schedule of performed tasks.

Easy way of entering work results

ProjectManagement together with SAP Business One offers users an ergonomic way of registering work progress by means of a web browser. The application is designed in such a manner that the effort needed to enter the data is as little as possible.

Employee work plan in the Internet application

Documentation management

All documents generated within the scope of a project can be stored in one integrated SAP Business One ProjectManagement system, divided according to various criteria and assigned to appropriate folders. Moreover, thanks to the feature of controlling access permission to folders, documents will be available only to authorized users.

Precise invoicing and accounting with travel expenses taken into consideration

Current data recorded by employees has to be accepted by a person managing the project. When viewing the data, the person decides on the number of hours and travel expenses, for which Client will be invoiced. Accounting wizard guides a user through issuing invoices according to set rules such as Payment due data, duration, project stage, payment in installments or by a lump sump. Next, data is transferred to the accounting module. Additionally, employees can receive travel expenses reimbursement due to the expenses on hotels, travel and airfare. Thanks to the capability of registering borne costs by means of a web browser, expenses are reimbursed quickly and require only a minimal effort.

Controlling the level of contract performance

Ready-made reports help to control the carried out project on a regular basis. At any stage of contract performance an authorized user can check how many of the planned tasks have been already carried out. Thanks to this, it is possible to not only control planned and real revenue associated with the contract but also monitor the level of labor cost and additional costs therefore making it possible to manage the margin achieved on the project.

ProjectManagement together with SAP Business One will fulfill your needs

• It enables to carry out your projects more effectively
• It allows to fulfill Clients’ needs in a more flexible way
• Built-in analyses allow to check profitability and warn about problems requiring immediate action
• You have access to all essential information regardless of time and place you are currently in.

Business benefits

ProjectManagement together with SAP Business One is an integrated system and therefore it allows to avoid costly and error-prone practice of entering the same data multiple times.

The Internet application allows to enter work results, which enables to monitor real revenue and expenses connected with a given contract in real time.

ProjectManagement together with SAP Business One helps a user to enter travel expenses. Client might be charged with the abovementioned expenses or the expenses can be internally entered into books, which shortens the time of settlement, reduces workload and eliminates the number of potential mistakes.

An advanced controlling and reporting tool such as Report on project progress level or multilevel margin analysis allow to keep your finger on the pulse at any time of contract duration.

All documents drawn up within the scope of the contract are stored in one place whereas advanced system of permissions ensures that the documents will be available only to authorized users. Thanks to this, a user can quickly find the right document.

ProjectManagement together with SAP Business One is an easy-to-use solution characterized by a short time of implementation, which makes the product competitive in terms of implementation costs and following maintenance.