How conscious are your strategic and current decisions? Their effects will be felt in the forthcoming months or even years. Your company is developing and broadening its offering. The number of Customers is growing. Are you sure that you are in control of everything? As Chief Executive Director you are responsible for your company’s development and for the correct running of all business processes.

SAP Business One integrated business software will help you to manage business processes.

You will consciously plan company’s development strategy

SAP Business One provides current information on how many companies and at what stage are interested in your offering. It enables to record all sales opportunities, from the first telephone conversation to successful finalization of the transaction. You can analyze sales opportunities according to buyers, goods and sellers. The system will show how the sale was conducted Thanks to the system, you will effortlessly assess total product costs and decide which products are profitable enough to place them in an offering, and which are costly and their production needs to be ceased. This analysis will help you to decide what is worth concentrating on.

You will manage the financial resources in a safe manner

SAP Business One will suggest that in the plans for the next month you should take into consideration the profit from a fixed-term deposit which will credit your bank account.  You will precisely control the budget. If it is exceeded, the system will  block the transaction and will ask an authorized person for its acceptance. It is a standard in Western companies.

You will know company’s financial condition to an accuracy of one last operation

SAP will immediately inform you when a customer who has past due payments wants to buy a bigger lot of goods or any other critical event occurs which can have an influence on company’s financial condition. You will know about it even when you are outside of your office. You will receive an alarm message as soon as you log in to the ERP system, or by means of SMS or e-mail.

You will shorten cash cycles and speed up capital flow

SAP Business One business software will show you the places where the capital is not utilized effectively. The cost of the system's implementation is balanced by the amount of money saved as a result of its utilization.

You will organize processes connected with Customer service and sale

In SAP Business One they take place semi-automatically. Orders are issued on the basis of offerings while invoices on the basis of orders. Therefore, you can quickly evaluate the status of accepted and filled orders as well as you can evaluate sale since the beginning of a month in an accrued manner or in permanent and one-time contracts.

To what extent do you control the financial condition of your company? For today. Do you know what happened yesterday or today in the morning and what will happen in a week or two? What tool do you use to obtain such information?

Traditional cash flow report is not enough. It shows cash flowing in and out, but you plan the budget and need to have an insight into its performance.

As Chief Financial Officer you cannot afford even the slightest oversight. One wrong decision can result in a company’s loosing its financial liquidity. If you work only with a spreadsheet or a non-integrates system, face the facts:  you do not know exactly what company’s current financial condition is. Data which you receive was current 15, 20 days ago. A lot could have happened since then.

SAP Business One is not only business software supporting bookkeeping processes. It is also a modern controlling tool thanks to which:

You will precisely control the budget

If the budget specified by you is exceeded, the system will block the requested transaction and ask  an authorized person for its approval. Transaction blocking will not occur after the transaction has been carried out, as it is the case in non-integrated systems,  but before the transaction is performed.

You will know current financial condition

SAP Business One will immediately notify you about all situations which can have a significant impact on the financial condition. As soon as you log in, the system will send a message. It will inform you that somebody was willing to make a transaction exceeding a specified amount or when a company’s account receives a payment from a debtor. If you wish to, you will even get alarmed when you are out of office – by SMS or e-mail.

You will shorten cash cycles and speed up cash flow

SAP Business One will show you places where the capital is not utilized effectively and from which you can release it. The cost of the system's implementation is balanced by the amount of money saved as a result of its utilization.

You will plan finances without the risk

SAP Business One will suggest that in the plans for the next quarter you should take into consideration the profit from a fixed-term deposit which will credit your bank account. The software will also remind you what amounts should be kept in the reserve for current operations. If you are planning to clear settlements in foreign currencies, the system will specify the amount in both PLN and euro, dollars or pounds. You will be also able to assume lower or higher exchange rate and forecast your expenses.

You will make out any report in 3 minutes

In SAP Business One ERP system you can freely choose places from which the costs will be calculated, define such places as profit centers and assign cost and income accounts to them. With one click of your mouse, you will export data to Excel or Word so that it is possible to print or further process it.

You will focus on what is important to you

You will directly compare a few years’ financial reports on a computer screen without looking for the documents in archives, arduously comparing individual components and entering data. Thanks to this, you will save time and be able to focus on evaluating the trend, not on a spreadsheet.

You are responsible for company finances. You live with a calendar in your hand. You pay attention to the validity of assignments. How long does it take you to enter all data and check if entries match? How long does it take you to count all correcting invoices from a previous month or to calculate tax on returned goods?

If you work in SAP Business One integrated computer system, many of the actions you do on a daily basis can be made automatic. Additionally, you will be able to see financial status of the company from a few minutes ago.

What exactly do you gain by choosing SAP Business One business software?

You receive current information on payment settlement

Instead of staring into rows of digits each day to check if customers paid in due time, you can configure the software so that it does everything for you, e.g. displays past due times and automatically sends reminders to debtors. SAP Business One will remind you what else you have to assign today. As soon as you have logged in, the system will automatically inform you about requested and planned transactions. If Customer places an order filled in parts, the system will let you know when the last part of goods was shipped so that you can issue a final invoice.

You save plenty of time, because 80% of actions are done by SAP Business One automatically

Opening balance, invoicing, establishing financial result – all this is entered automatically into accounting books. Data entered into auxiliary accounting books by your employees is available on general ledger accounts. You should only take care of factual control.  You will no longer loose time on repeated accounting. To do this, special templates were created in SAP Business One. First, you open a template, enter missing data or drag it from another place of the system. Next, you define that transactions should be carried out on a monthly or quarterly basis.

You reduce the possibility of mistake when entering data

Data is entered into the system only once and functions in it permanently. At any time you can retrieve the data – you will not make a mistake when entering NIP (Tax Identification Number), REGON or a bank account number. Your employees will work more effectively by not wasting time on entering the same data and correcting mistakes.

Even the most sophisticated reports can be prepared in a few minutes.

If your boss asks you for a report from a reporting account, in SAP Business One it is possible to freely choose places, from which the cost will be calculated, define such places as profit centers and assign cost and income accounts to them. With one click of your mouse, you will move data to Excel or Word so that it is possible to print or further process it.

You book according to European standards

Multi-currency transactions are not a problem anymore. When settling the accounts, you do not have to take indirect exchange rates into consideration. The system will specify the amount in both PLN and euro, dollars or Swedish kronas. You can clear the transaction by assuming lower or higher exchange rate and forecast your expenses. The features you will use are in accordance with the requirements of the accounting Act, revised VAT registers and methods of interest accrual. You are able to freely define accounts for each Customer.

Are you increasing sale, developing a department, acquiring customers? How do you cope with managing your department?

Invoices issued without an order because a fax on the basis of which an order was drafted got lost? Goods cannot be delivered to Customer who you really care about, because warehouse inventory was no longer current? The effectiveness of mobile sales representatives is dropping?

Would you like to get rid of these problems? SAP Business One ERP class business software will facilitate trade processes in your company and will allow to gain the full picture of carried out sales transactions.

In a simple way you will determine gross and general profit and in the case of an offer, you will also establish an initial balance profit. You will also check how many companies are interested in your offering, how many transactions are being handled and how many transactions have been finalized and to what extent warehouse stocks should be replenished so that no delivery delays occur. The system will warn you that the account balance will be exceeded if you authorize a transaction for, e.g.,  PLN 50,000. It will also warn you when a customer wants to order another set of goods while the payment for the previous delivery is due.

Quickly evaluate the value of given Customer

SAP Business One will show you the intensity of orders and the quality of your Customers. You will see how much servicing of your Customers costs, who orders the most and who is eligible for a discount. Simple enter a few numbers into the system and do a simulation - in a few moments you will be able to associate a price of an item with order value, payment rules and previous due dates. The next offer will be adjusted to costs that you bear. You will send it directly from the system similarly to sending faxes, e-mails or SMS.

Easily establish what is most profitable

In a few minutes you will be able to make a report on bestselling services or products, you will see what accrued sales in regular and one-off contracts divided into brands and deliveries looked like. You simply drag fields contents to insert a cell into the menu position, and the system shows you relationships.

Improve financial result thanks to data collected in CRM software

CRM stores all information about Customers – you will see what prices were specified in the last offer – for particular clients or a particular good in a specified time. You will be able to improve cash flow, because you will easily check Customer credit limit, and those who have due invoices can be presented with a web portal with the list of such invoices. The abuse will end – it is not possible to place an offer outside of the ERP system, because the system will not process such offer. Moreover, you will get notified about such a fact. You will be able to monitor sales representatives from outside of your office, precisely set margin and grant them bonuses not only on the basis of their profit, but also on the basis of their expenses.

Increase employees effectiveness

Your subordinates will not waste their time entering the same data multiple times, browsing through documents or binders. Under Customer record they will find an offer that has been sent to Customer. They can quickly evaluate it against the order. Even when an order is filled in parts, the invoice will get issued only after the whole order has been filled, automatically so there is no room for a mistake. The integrated system provides sales representatives from outside of the company head office with an access to current price lists, warehouse inventory and other important data. They can automatically submit orders.

Would you like to work with the latest technologically advanced integrated system which is continually developed and updated and which comes from a renown supplier? Do not waste your time on doing hundreds of actions requested by your co-workers and a few dozen actions which you have to do only to prevent a break-in and failure of the system.

If the abovementioned describes you, get acquainted with SAP Business One. Choosing this business software guarantees:

Data integrity

Do not worry that a part of the data is missing, a part is duplicated and it needs to be arranged. Such a situation will never happen in an integrated system, to which data is entered only once. In other systems in order to move data from one module to another you need to export the data, test-import the data, check the balance and only after making sure that everything is correct can you finish the operation. In SAP Business One information is reflected in every module. Users themselves can transfer data from external sources such as Excel or a database.

ERP class business software quick implementation, which does not interfere with work of other users

SAP Business One is a ready-to-use solution. The very process does not require a close supervision on your part, it is quick and simple. You only need to take care of the following routine actions: Making backups, user and privileges administration. Data migration is done by means of API data import. It is also possible to utilize XML. Moreover, you do not waste time on configuring the system, because managerial staff can do this on their own with the help of a consultant from a partner company. Therefore, you are rather an expert than implementer.

Stable business software

SAP Business One is based on MS Windows platform and is compatible with popular MS SQL Server database server. Information on these solutions is widely available. The very system uses two-layer architecture of client-server type based on Win 32. It is equipped with safety protocols, backup feature and network access. You do not need to patch your system. No more looking for, acquiring and applying patches.  Software Development Kit library provides you with tools a programmer needs to adjust the system to individual needs. SAP Business One architecture allows it to be integrated with software of other suppliers and with mySAP.

Problem free transition to a bigger SAP system

You only perform settings’ import while users, business partners and price lists move automatically. You will also spare your company extra expenses connected with the transition to software of other company.

Saving time which can be spent on professional development

Users calling for office equipment configuration will be a thing of the past. The system is integrated with office hardware and software and many of the actions such as, e.g., sending faxes are done automatically. It means more time for you. Besides, by working with new generation business software you will broaden your horizons, deepen your IT knowledge, which will increase your value on the labor market.